Metrologic Wireless: Setup, Scanning, and uploading files for inventory

The Metrologic Voyager Wireless scanner uses Blue Tooth technology. It can be used for circulation and inventory both.

A: Hooking up your Metrologic Wireless scanner to your computer. See .pdf document

B: Scanning and uploading barcodes: See .pdf document for details.

After choosing which collection you will inventory, check the shelf position of the first item according to the "Shelf Order for Holdingscode" report. You want to scan first that item the program thinks should be first in the collection. Straighten the shelves in the collection, but items do not need to be in "perfect" order.

Start a manual log: include collection code, beginning call number and date. Each time you scan, you will want to record the first and last call numbers scanned and the date. You may prefer to highlight the call numbers and write the dates directly on the "Shelf Order for Holdingscode Report".

Scan, upload and save the barcodes according to the .pdf document directions

Remember to write down or highlight on your report the last call number scanned as you finish each scanning session so you will know where to start again. When you finish scanning, be sure you have opened Notepad on your computer desktop before you replace the scanner in the cradle for the upload.

C: Processing the uploaded file

Open L.S Inventory.

You have already renamed and saved your .txt file in Notepad. Click on "Select Upload File" button and navigate to that file. The path to your file should now appear in the path window next to the “Select Upload File:” button.

Continue down the Collection Processing Tab screen to fill in all the information for processing.
Under “Upload File Type”, bullet "Text barcode File".
(See Text barcode file discussion as there are other methods to come up with a text file.)
Select the correct school location code and collection code that you are inventorying.

Select the “Call Number Type” of the call numbers you are inventorying. This information needs to match what is listed on the “Shelf Order for Holdings Code” report. Refer to the "Type" Column, the first column of the report: D=Dewey, L=LC, and X=Neither. This is a very important step, so if you are not sure about the Call number Type please call Debbie. If the collection has more than one call number type, use the type of the first call number on the Shelf Order report.

In the “From” box, type in the first call number of the collection. Type the call number completely and exactly as it appears in the "Shelf Order Field" column of the “Shelf Order for Holdings Code” report. Ex: FIC AAR or 322.009 ACD (But do not include the Prefix.)

In the “To:” box, type in the last call number of the collection. Type it exactly as it appears in the "Shelf Order Field" column of the “Shelf Order for Holdings Code” report. If it takes you several uploads to completely scan a collection, type in the first and last call number of the entire collection each time. Keep that report close at hand!

Choose whether to put a check in the “Check shelf order” checkbox. See Inventory Shelving Sequence Errors for discussion on whether to check or not. Even if you do not check the box, you can still run the report later to see what items may be misshelved because they belong to another holdingscode.

Click the “Process Inventory Data” button at the lower left of the screen. Wait for it to process. A counter will tick off the number of the items as it processes. When the processing is completed, if you want to run the shelving errors report, open L.S Reports. Print the report “Inventory Job List”. You will need the job number for the process you just completed. Print the report “Inventory Shelving Errors” , using the job number. Find and reshelve the misshelved items as soon as possible.

Repeat the scanning, offloading, processing, (and running these 2 reports) as many times as needed to complete all of the chosen collection.

Step 3: Identifying Missing Items